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Key Project Management Terms

Acceptance Criteria

Acceptance Criteria

Acceptance Criteria

The conditions that a product or deliverable must meet to be accepted by the project stakeholders.

Acceptance Test

Acceptance Criteria

Acceptance Criteria

A formal test to determine whether a product or deliverable meets predefined acceptance criteria.

Agile

Acceptance Criteria

Backlog

A project management approach characterized by iterative and incremental development, allowing for flexibility and adaptability.

Backlog

Baseline

Backlog

A list of tasks or requirements yet to be completed in a project, often prioritized for implementation.

Baseline

Baseline

Baseline

A reference point or starting measurement for comparison and performance evaluation throughout the project lifecycle. 

Budget

Baseline

Baseline

The estimated or allocated financial resources for a project, covering expenses such as labor, materials, and overhead costs. 

Burn Down Chart

Change Management

Change Management

A graphical representation of remaining work versus time in an Agile project, used to track progress and forecast project completion.

Change Management

Change Management

Change Management

The process of managing changes to project scope, schedule, and resources to ensure successful project outcomes.

Closure

Change Management

Critical Path

The final phase of the project lifecycle, involving formal acceptance, documentation, and handover of project deliverables.

Critical Path

Critical Path

Critical Path

The sequence of tasks in a project that determines the minimum time required for project completion.

Deliverable

Critical Path

Deliverable

A tangible or intangible output produced as a result of project work, usually subject to acceptance criteria.

Dependency

Critical Path

Deliverable

A relationship between project tasks or activities where the completion of one task depends on the completion of another. 

Earned Value Management (EVM)

Earned Value Management (EVM)

Earned Value Management (EVM)

A project management technique for measuring project performance and progress based on earned value, actual cost, and planned cost.

Estimation

Earned Value Management (EVM)

Earned Value Management (EVM)

The process of predicting the time, cost, or resources required to complete project activities or deliverables.

Gantt Chart

Earned Value Management (EVM)

Gantt Chart

A visual representation of project tasks and their dependencies, often displayed as bars on a timeline.

Governance

Governance

Gantt Chart

The framework of policies, procedures, and decision-making processes that guide project management and ensure alignment with organizational objectives. 

Issue

Governance

Issue Log

A problem or obstacle that arises during project execution, requiring resolution to prevent negative impacts on project objectives. 

Issue Log

Governance

Issue Log

A document or database used to record and track project issues, including their status, priority, and resolution.

Kanban

Kickoff Meeting

Kickoff Meeting

A visual project management method focused on continuous delivery and workflow optimization, often using boards to visualize work stages.

Kickoff Meeting

Kickoff Meeting

Kickoff Meeting

A meeting held at the beginning of a project to introduce key stakeholders, discuss project objectives, and establish expectations.

Lessons Learned

Kickoff Meeting

Lessons Learned

Insights and knowledge gained from project experiences, used to improve future project performance.

Milestone

Project Life Cycle

Lessons Learned

A significant event or achievement in a project, marking progress towards project goals. 

Project Charter

Project Life Cycle

Project Life Cycle

A document that formally authorizes the initiation of a project and defines its objectives, scope, and stakeholders. 

Project Life Cycle

Project Life Cycle

Project Life Cycle

A framework comprising a set of distinct high­-level stages required to transform an idea or concept into reality in an orderly and efficient manner. 

Project Management Office (PMO)

Project Management Office (PMO)

Project Management Office (PMO)

A centralized entity within an organization responsible for standardizing project management practices and providing support to project managers.

Project Management Plan

Project Management Office (PMO)

Project Management Office (PMO)

A comprehensive document that defines how a project will be executed, monitored, controlled, and closed.

Quality Assurance (QA)

Project Management Office (PMO)

Quality Assurance (QA)

The process of ensuring that project deliverables meet established quality standards and customer requirements.

Quality Control (QC)

Quality Control (QC)

Quality Assurance (QA)

The process of inspecting project deliverables to ensure they meet specified quality standards and requirements. 

Resource Allocation

Quality Control (QC)

Resource Allocation

The process of assigning and managing resources (e.g., human, financial, equipment) to project activities to ensure efficient utilization.

Risk Management

Quality Control (QC)

Resource Allocation

The process of identifying, assessing, and mitigating potential risks to project success.

Risk Register

Risk Register

Risk Register

A document used to record and monitor project risks, including their likelihood, impact, and mitigation strategies.

Scrum

Risk Register

Risk Register

An Agile framework for managing complex projects, emphasizing collaboration, self-organization, and iterative development.

Scope Creep

Risk Register

Scope Creep

The uncontrolled expansion of project scope, often leading to delays, increased costs, and decreased quality.

Sponsor

SWOT Analysis:

Scope Creep

An individual or group within an organization that provides financial or executive support for a project and champions its success.

Stakeholder

SWOT Analysis:

SWOT Analysis:

Individuals or groups with an interest or involvement in the project, including sponsors, customers, and team members.

SWOT Analysis:

SWOT Analysis:

SWOT Analysis:

A strategic planning technique used to identify project strengths, weaknesses, opportunities, and threats. 

Task

Triple Constraint

Time Management

A specific activity or piece of work required to achieve project objectives, often listed in a project schedule or work breakdown structure (WBS).

Time Management

Triple Constraint

Time Management

The process of planning, scheduling, and controlling project activities to ensure timely completion.

Triple Constraint

Triple Constraint

Waterfall Project Management

The interdependent relationship between project scope, schedule, and cost, where changes to one constraint may impact the others. 

Waterfall Project Management

WBS (Work Breakdown Structure)

Waterfall Project Management

A clearly defined sequence of execution with project phases that do not advance until a phase receives final approval.

WBS (Work Breakdown Structure)

WBS (Work Breakdown Structure)

WBS (Work Breakdown Structure)

A hierarchical decomposition of project work into smaller, manageable tasks or deliverables.

Work Package

WBS (Work Breakdown Structure)

WBS (Work Breakdown Structure)

A grouping of related tasks within the work breakdown structure, often assigned to a single team member or group for execution. 


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